Your canadian corporation must keep certain corporate records at its registered office (or at some other location in Canada, as set out by the directors).
On request, a corporation’s shareholders and creditors can access the following records:
- articles of amendment, including amended articles of incorporation or restated articles of incorporation
- by-laws and their amendments
- any unanimous shareholder agreement
- minutes of meetings and shareholder resolutions
notices that have been filed, meaning:
- Initial Registered Office Address and First Board of Directors
- Change of Registered Office Address
- Changes Regarding Directors
Note that, when filed online, the original signed notice must be kept with your corporate records.
- a share register showing the names and addresses of all shareholders, and details of shares held
- a securities register showing the names and addresses of those who are or have been a security holder;
- the number of securities held by each security holder; and,
- the date and particulars of the issue as well as the transfer of each security.
A corporation’s shareholders and creditors cannot, however, access the following records:
- minutes of meetings of the directors
- resolutions of the directors and minutes of committees
- accounting records.
Corporations often maintain their corporate records in a single book, referred to as the “minute book” of the corporation. Canada Personalized Company Minute Books $39.99. Keep your company compliant. Your corporation must keep certain corporate records at its registered office in a single book, referred to as the “minute book” of the corporation. We provide a personalized company minute book in Ms and PDF format.