Effective Travel Management Can Be The Ticket To Sporting Success

Elite athletes and teams travelling to compete and perform do so with a clear mission in mind. Ensuring that every element of the process – from equipment getting to the right location to accommodating the longer than average legs of some sports people – is all in a day’s work for a specialist travel management company (TMC).

The dedicated ATPI Sports Events business is focused on helping sports professionals achieve their aims. With two years to go until the Tokyo 2020 Olympics, here are five considerations that sports teams need to add to their preparation plans.

Banned baggage

The right kit for any sportsperson is essential to their performance. But many valuable items are in fact not allowed in an aeroplane cabin, or need special permission to be in the hold. The perfect timing of golfers is influenced by the sharp precision of their club and a pistol shooter has no profession without their ammunition. With some goods that may understandably be classed as dangerous, there is also a limit as to how much can be on one aircraft. All of these items have to be correctly documented and secured in order to fly in the hold of an aeroplane. When arranged properly the separation anxiety of a sportsperson missing their essential equipment can be eased. Similarly it is important to ensure athletes have the necessary allowances in place for the excess weight and space required for such equipment compared to other travellers.

Meal plans

The average aeroplane meal – however far they have come – will never meet the nutrition standards of an elite athlete and neither will a hotel room service club sandwich and chips. For many athletes having the means in place for food to be transported, and then also prepared in destination, is a vital part of their training routine. Sports teams don’t leave anything to chance, with security arrangements for kitchen preparation areas and their own trusted chefs to oversee meal plans an increasing requirement. Travel planning for athletes requires ensuring hotels can provide separate kitchen spaces and secure food storage areas.

Physical difference

The average basketball player in America’s NBA is 6 feet 7 inches tall, compared to the average height of an American male at 5 feet 9 inches tall. Train seats, airline seat pitches, hotel beds, showers and baths are all built and planned for averages. In some sports the physiques required mean that the athletes might need specially designed beds delivered to their accommodation, creative seating plans in aeroplanes or team coach transport and shower heads that don’t bash into their chest. A specialist TMC will think through all the eventualities that will ensure an athlete can travel and sleep in comfort, so they are able to achieve peak performance.

Team matters

Any gold-medal winning athlete is made by their supporting team. Accommodating coaches, physios, sports psychologists, doctors, nutritionists and more must be factored into travel plans. Keeping a team together might seem like stating the obvious, but as well as the players it is this wider support team that must be a key consideration in any travel policy. Sports psychologists will have different room and facility requirements to a team nutritionist, but each of their roles in the team are indispensable and must be managed appropriately.


Security and peace and quiet are just two factors to take into account when booking hotel rooms for sports teams. Not only is an uninterrupted good night’s sleep essential for athletes, but teams take it for granted that a travel manager will think through elements such as ensuring athletes don’t have rooms on the ground floor, near lifts, or at the front of a hotel in their planning. At times even minute details such as requesting athletes’ rooms to be on the same side as the sunrise are taken into consideration. And once the considerations of the athletes are covered, the security and storage of any training and recovery equipment is another crucial area for attention.

ATPI Sports Events is one of the world’s fastest growing events businesses with specialist teams delivering travel, events, corporate hospitality, ticketing, branding and sponsorship activation for leading events and sports brands around the world. For more information visit: www.atpi.com.

Michiel Aulbers is global commercial head of sports with the ATPI Group

Shared from The Canadian Business Journal
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