Starting a Business in Canada as a Federal Corporation Procedure, Time and Cost

The registration of a new company in Canada at the federal level. It is restricted to Canadian residents. When registering a new Canada federal corporation, at least twenty-five percent of the directors of a corporation must be resident Canadians. However, if a corporation has less than four directors, at least one director must be a resident Canadian.

Global entrepreneurs and foreign companies interested in registering a new company in Canada at the federal level and don’t have a Canadian director can use the services of a passive director in Canada.

The following documents are required to file for federal incorporation and provincial registration:

Form 1:
Articles of Incorporation

Form 2:
Initial Registered Office Address and First Board of Directors

Provincial registration form.
While extra-provincial registration in Ontario, Newfoundland, and Labrador, Nova Scotia and Saskatchewan can be done at the same time when the documents for federal incorporation are filed (via Joint Online Registration System), generally, a federal company that intends to conduct business in other Canadian province would need to register in that province individually. See, for example, Part 11 of the Business Corporations Act (British Columbia).

Four incorporation options available:

1. Incorporation of a numbered name corporation, e.g. 1234567 Canada Inc. If the company is incorporating under a name, rather than a number, a name search report must be obtained at a cost of CAD 13.8. The search report and articles must be filed within 90 days of the production of the name search report.

2. Incorporation of a corporation with a name pre-approved by Corporations Canada (a NUANS® search in electronic format is required to accompany the submission) or

3. Incorporation of a corporation where name approval is to be sought (a NUANS® search in electronic format is required to accompany the submission);

4. Incorporation of a numbered name corporation that has been pre-reserved. It is a same day service, if you submit the forms online prior to 1 PM, the incorporation certificate should be provided on the same day by 5 PM.

Once a corporation is created, the corporation’s information is transmitted to the Canada Revenue Agency which then transmits back the Business Number with the corporate income tax account number. This number can be accessed within a day from the online database of federal corporations on Industry Canada’s website.

Company Formations Canada offers a fast registration service for new federal corporations in Canada.

Why should I incorporate?

One of the most frequently asked questions by entrepreneurs starting a new business is: “Should I incorporate?” The answer to this question is usually: “That depends on your particular situation and your particular needs.” Among the factors to consider in making this decision are the benefits of incorporating (versus operating the business as a sole proprietorship or partnership) and the implications that incorporation may have for the business.

Benefits of incorporating

  • Separate legal entity
  • Limited liability
  • Lower corporate tax rates
  • Greater access to capital
  • Continuous existence

Canada Federal Incorporation Fees:

Canada Gov Fees: $200
Name Search Report or NUANS Report: $30
CompanyFormations Fee: $129.99
GST: $6.49.99
Total Fees: $366.48

Processing Time

24 Hours

Delivery Method

Electronically in PDF by Email.

Our Canada Federal Incorporation service includes:

  • Receipt and review of your incorporation information.
  • If you choose to incorporate a named company, we conduct a Provincial or NUANS prescreen search of your proposed corporate name and advice you if there are any difficulties with your name.
  • Preparation and filing of Article of Incorporation.
  • Personalized ByLaws
  • Personalized Company Minute Book
  • Organizational Resolutions
  • Register of Directors
  • The resignation of Director Form
  • Appointment of Corporate Officers
  • The resignation of Officer Form
  • Subscription of Shares
  • Share Certificate
  • Register of Shareholders
  • Consent and waiver for allotment of shares
  • Directors’ resolutions approving the allotment of shares
  • Consent and waiver for the transfer of shares.
  • Shares Transfer Form
  • Directors’ Resolutions Approving Transfer of Shares
  • Bylaws
  • Notice of Organizational Meeting of Incorporators and Directors
  • Waiver of Notice of Meeting of Incorporators and Directors
  • Minutes of Organizational Meeting of Board of Directors
  • Waiver of Notice First Meeting of Shareholders
  • Minutes First Meeting of Shareholders
  • Notice to Directors of Regular Board Meeting
  • Minutes Shareholders Annual Meeting
  • Minutes Regular Board Meeting
  • Provincial-specific startup checklist

Register today a new Canada federal corporation: